U.S. visitor visa (B1/B2): Employment letter template

What the letter should include

For a U.S. visitor visa (B1/B2) tourism or family visit, the employment letter helps show stable work and a plan to return home. Requirements vary by post — follow your local checklist.

• Company letterhead (or equivalent formal format)
• Full name + passport number + issuing country
• Job title, department, start date
• Salary (state the currency)
• Approved leave dates and number of days
• Trip purpose (tourism / family visit) and destination
• Who pays travel costs
• Confirmation that the employee will resume work after return
• Authorized signature, title, phone/email, date
• Company seal/stamp if that is normal in your country

English sample you can adapt

Replace every [placeholder]. Print on company letterhead when possible.

• Print on company letterhead.
• Date: [DD Month YYYY]
• To: Visa Officer / Consular Section
• Dear Sir or Madam,
• This is to certify that Mr./Ms. [Full name], passport no. [Number] issued by [Country], has been employed by [Company name] since [Start date] as [Job title] in the [Department].
• His/Her current monthly / annual salary is [Amount + currency].
• We confirm that he/she is granted leave from [Start] to [End] ([N] days) to travel to [Destination] for tourism / visiting family.
• Travel costs (airfare, lodging, insurance, and personal expenses) will be borne by [Applicant / Company].
• We expect him/her to return to [Home country] and resume duties after the trip.
• Yours faithfully,
• [Authorized name]
• [Title]
• [Phone] · [Email]
• [Company address]
• [Company seal / stamp if used in your country]

Practical tips

Keep names, job title, and dates consistent with your visa form.

Do not invent employers or leave dates. If you are self-employed or unemployed, use other proof of funds and ties instead of forcing this letter.